WE ARE HIRING:
Executive Administrator

Report to: Chief Administrative Officer (CAO)

Base Location: Remote, Eastern time-zone based position

ROLE CONTRIBUTION

The Executive Administrator (EA) is responsible for the effective, efficient and comprehensive administrative support for Bpeace’s Chief Executive Officer (CEO), Chief Administrative Officer (CAO), and Chief Program Officer (CPO). The ideal candidate for this position won’t wait to be directed what to do, but will take initiative to suggest and perform administrative tasks.

Job Summary

This Executive Administrator (EA) is a highly competent multitasker who takes initiative to solve problems independently and displays appropriate prioritization and judgment at all times.
The EA completes a broad variety of administrative tasks including schedule, email and travel management, meeting support and document management, and may assist with special projects as they arise.
Schedule, email and travel management

  • Organize and manage schedules.
  • Assist with scheduling CEO outreach activities and coordinate with appropriate staff to prepare CEO for speaking engagements, member meetings and special events.
  • Monitor, prioritize and organize emails; drafting emails when directed.
  • Manage travel and accommodation arrangements making sure all reservations, transfers, travel itineraries etc. are prepared.

Meeting and technical support

  • Assist in coordinating and distributing meeting agendas.
  • Plan and schedule internal and external calls/meetings as required ensuring calendar invitations are sent out with relevant details for method of communication e.g. Zoom link.
  • Facilitate logistics for team meetings, off-sites and events.
  • Transcribe recorded meetings; format and distribute notes as required.
  • Communicate with stakeholders to convey meeting reminders.
  • Provide technical support for virtual meetings/calls as required.
  • Provide data entry support as needed.

Document development and management

  • Produce/format materials including Word, Excel and PPT docs for use during meetings, workshops, presentations and for other internal/external use.
  • File and folder management and organization (Dropbox).
  • Update and format existing documents and internal assets.

Culture and team

  • Deliver designated activities in line with Bpeace culture and ethos.

KEY COMPETENCIES

Mind

  • Business and Cultural Knowledge: Applies business knowledge and cultural awareness/sensitivity to decisions and recommendations.
  • Innovative Thinking and Problem Solving: Applies a creative mind-set to generating ideas and solutions.

People

  • Influence: Gains buy-in and commitment by effectively using a full range of influencing techniques.
  • Skillanthropist Volunteer Respect: Recognizes, appreciates, encourages, and values the contributions of Skillanthropist volunteers in ensuring Bpeace’s success.

Impact

  • Focused Execution and Results Oriented: Self-directed with attention to deadlines, detail, and accuracy.
  • Efficiency: Leverages analytical skills, experience, and knowledge to streamline work and identify inefficiencies.

Personal

  • Communicates Information: Compiles, presents, and reports written and verbal /information in a clear and efficient manner. Applies cultural awareness in all communications.
  • Flexible and Adaptable: Manages competing demands, adapts to change in a fast-moving environment.
  • Be Curious and Share Learning: Demonstrates openness, a desire to learn, and curiosity about new technology, systems and processes.
  • Teamwork and Collaboration: Highly sensitive to Bpeace culture, nuance, and personal circumstances.

Specifications

Education / Qualifications

  • Associate’s degree in Administrative Support or related field.
  • Proven competency using MS Office applications: Word, Excel, and PowerPoint as well as Dropbox, Zoom, Doodle and G-Suite scheduling tools.
  • Effective verbal and written English communication skills.
  • Able to prioritize, maintain confidentiality, and exhibit discretion in handling sensitive issues.
  • Reliable and responsive with proven ability to execute.
  • Outstanding planning and organizational skills and meticulous attention to detail.

Work Experience

  • 2+ years relevant work experience supporting senior level leaders in a complex and dynamic environment.
  • Comfortable working remotely on Zoom and Slack with little to no interaction in person with the rest of the Bpeace team.

Physical / Environmental Conditions

  • With headquarters based in the U.S., Bpeace is a remote organization, no office is provided.
  • The majority of your day is spent utilizing a computer and technology to communicate with international Bpeace staff, Fast Runner businesses, volunteer Skillanthropists and other stakeholders.

Remote Technical Requirements

You can work from any location you choose, but your office system must have:

  • A computer with a functioning web camera that supports the most recent stable version of Google Chrome, Mozilla Firefox, Apple Safari, or Microsoft Edge Chromium and Microsoft Office License.
  • Consistent access to a reliable hi-speed Internet connection.

ABOUT BPEACE

Jobs…creating jobs…preserving jobs. The Business Council for Peace (Bpeace) is an award-winning nonprofit working in crisis-affected communities to grow small and medium-size businesses, create significant employment for all, and expand the economic power of women. More jobs mean less violence.®

Bpeace is a 501(C)3 nonprofit with a $1.5+ budget, operating across several countries. More than 400 business volunteers contribute volunteer time valued at $3 million. Annually, we are advising 150 small businesses in the U.S., El Salvador, Guatemala, that employ 15,000 individuals and support 50,000+ families. More than 60% of the businesses in our portfolio are women owned or led.

Bpeace has operated since 2002, we are proud to consistently earn 5 stars on GreatNonprofits. We maintain a stellar reputation among our donors and partners, both corporate and nonprofit. We have a talented and motivated staff, an engaged Board of Directors and volunteer Skillanthropists from 14 countries.

TO APPLY

Submit a resume and cover letter outlining 1) relevant experience; 2) why you are the best candidate for the position; 3) compensation requirements. Email to jobs@bpeace.org. Only qualified candidates should apply.

Bpeace is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all applicants and teammates. We recruit, develop and retain talent excited about building a community where we're all proud to belong.